GRI Program Assistant (m/f/d)

GRI Program Assistant (m/f/d)

New York University (NYU) Berlin is seeking a full-time GRI Assistant for the Academic Center, Prenzlauer Berg.

Position Summary

The Provost's Global Research Initiatives (GRI) programs support research-related activities: faculty and graduate student visits to the sites; dissertation workshops for doctoral students; funding for workshops and colloquia at the sites and at the New York campus; and housing for international visitors collaborating with NYU faculty. In Berlin, the GRI Program Assistant will be the on-site first contact person to visiting faculty and graduate students and will also provide operational support during summer dissertation workshops. Further, given the growing interest of NYU faculty to organize conferences and colloquia in Berlin, the GRI Program Assistant will serve as the local liaison coordinating venue reservations, logistics, etc.
The GRI Program Assistant position is a full-time position (40 hrs./week) at the GRI Research Institute within NYU Berlin’s Academic Center located in the Kulturbrauerei in Prenzlauer Berg, Berlin. This is a 2-year fixed term role with possibility of extension. Preferred start date: March 2023.

Principal Accountabilities

• Provide operational support for GRI faculty and graduate students (assistance with visa applications, city registration, housing, doctor’s appointments, establishing contacts with local universities, library services, etc.);
• Organize dinners, receptions and other opportunities for GRI fellows to engage with NYU Berlin staff and lecturers as well as with faculty from local German universities for the purpose of familiarizing themselves with Berlin’s academia and exploring opportunities for research collaborations. Organize study breaks and outings for participants of the summer dissertation workshops;
• Provide logistical support to workshops, events and other GRI programming as requested by the site Director and the Office of the Provost (booking of venues, accommodation & travel);
• Coordinate visits of faculty, staff and other guests from New York and other Academic Centers by serving as a liaison;
• Maintain office supplies, manage mail and email correspondence, provide phone support, etc. Assist in the running of the Reading Room and in producing publications. Update the website;
• Maintain contact with other GRI programs in London, Florence, Paris, and elsewhere as required, to ensure the smooth functioning of the site and integration of site operations with comprehensive university policies and procedures;

Position Qualifications

Required Education

Successful completion of a Master’s Degree.

Required Experience

• Previous experience living, working, or studying abroad (preferably in North America).
• Experience in event organization or equivalent areas.
• Experience in producing and editing texts in English (such as handbooks, newsletters, etc.).
• Experience working in a research environment.

Required Knowledge, Skills, and Abilities

• A valid work permit for Germany through the end of the contract.
• Fluency in German and English.
• Excellent intercultural and interpersonal communication skills.
• Service excellence and delivery of high-quality solutions.
• Strong ability to prioritize and multi-task with a creative approach to problem solving.
• Genuine interest in getting to know a very diverse set of international students and faculty every semester.
• Ability to organize and execute academic events for up to 100 participants.
• High level of flexibility and attention to detail.
• Strong sense of teamwork as well as the ability to work independently.
• Ability to work on a few Saturdays per year.
• Familiarity with presentation/classroom/office technology.
• Familiarity with macOS, Microsoft Windows, Google Drive, and Microsoft Office.

About New York University

Founded in 1831, New York University is one of the largest and most prestigious private universities in the United States. NYU is based in New York but also operates branch campuses and research programs in other parts of the U.S. and around the world. As a community of scholars (faculty, students, and staff) that is inclusive of divergent backgrounds and historically underrepresented groups, NYU engages a diversity of viewpoints, perspectives, and approaches.

About NYU Berlin

NYU Berlin is one of NYU's global study-away sites and provides US and other international students with the opportunity to spend a semester studying in Berlin while earning credits towards their degree. The program is fully integrated into NYU's curriculum and designed for BA students in the social sciences, arts and humanities who want to earn credit in their major - including art, art history, drama, environmental studies, European studies, German, history, math, music, politics, psychology, and sociology - while having a transformative experience abroad. Most courses are taught in English. Seminars and lectures take place at the academic center located within the complex of the Kulturbrauerei in Prenzlauer Berg and at NYU Berlin's art and drama studio in Kreuzberg. The program size is 100 students per semester, as well as various January and summer programs.

Additional Information

NYU's Global Programs & University Life organization is an equal opportunity employer and is committed to being a welcoming campus community that reflects and enacts the values of inclusion, diversity, belonging, equity, and accessibility that inform academic excellence. Employees in this organization are expected to contribute to diverse, equitable, inclusive, and accessible learning and working environments for our students, staff, and faculty.

Please consult NYU’s data processing policies based on the new General Data Protection Regulations (GDPR) that can be found here:

www.nyu.edu/it/gdpr/prospective-employee.

Shortlisted candidates will be asked to provide two recent references/Arbeitszeugnisse prior to their interview. Candidates must have the unrestricted right to work and live in Germany prior to appointment.

Please submit your application at the Careers at NYU online application portal.

The University is an equal opportunity employer committed to equity, diversity and social inclusion.