Administrative Coordinator (f/m/d) (Research Institute Administration)

Max Planck Unit for the Science of Pathogens

Administrative Coordinator (f/m/d)
(Research Institute Administration)


The Max Planck Unit for the Science of Pathogens (MPUSP) is looking at the earliest date for a highly motivated and qualified administrative coordinator (part-time) to support the team of the director – Prof. Emmanuelle Charpentier, 2020 Nobel Prize Laureate in Chemistry – in the administration of the institute.


MPUSP is an international research institute of the Max Planck Society located in Berlin. The institute (#40 employees) was founded in 2018 with the mission to strengthen basic research on pathogens (bacteria and viruses) causing diseases in humans. At MPUSP, researchers aim to achieve a better understanding of the complexities of pathogens and their interactions with their natural environment by developing innovative approaches. We are particularly interested in the molecular and cellular mechanisms of regulation by RNAs and proteins in bacterial pathogens. As a member of the Max Planck Society, MPUSP offers an interactive and dynamic environment where our team of international and creative scientists receives continuous support to conduct original research projects and has the freedom to work on fundamental biological questions. Our scientists benefit from state-of-the-art infrastructure, integrated and customized research platforms, and a wide range of scientific activities. For more information please visit

Job summary

The successful candidate will be expected to provide full support to the director’s administrative team in the operations, task executions, organization, planning, coordination, and management of the administration of the institute in accordance with the rules and regulations of the Max Planck Society (including technical and legal support in the areas of human resources, finance, procurement, third-party funding and agreements, and coordination with the Max Planck Society).


  • Higher university education in management, administration, and/or law

  • Several years of experience in a corresponding position are desirable (preferably in German public research institutions)

  • Thorough knowledge of administrative and management regulations as well as legal issues relating to a publicly funded research institution (administrative, municipal, budgetary, tariff, subsidy, cor­porate and autonomy law)

  • Native German language skills would be an advantage

  • Excellent knowledge of English (written and spoken)

  • Excellent level of commitment, organizational skills, sense of responsibility, reliability, dedication, and decisiveness

  • Service orientation, interest in learning new tasks, ability to manage projects in a multi-tasking manner, handle multiple requests, and meet tight deadlines

  • Excellent computer skills, including working knowledge of writing, presentation, illustration, database management software (preferably PowerPoint, Word, Excel, Outlook, Adobe, Database Management, SAP), and other communication software

Main responsibilities

  • Support the operations (day-to-day business), organization, planning, and management of the unit’s administration (e.g. in the areas of human resources, finance, accounting, purchasing, contracts and agreements, general services)

  • Fully integrate, collect, and communicate all information published by the Max Planck Society, including legal matters, rules of procedure, regulations, and guidelines of the Max Planck Society in the areas relevant to the unit (e.g. human resources, finance, controlling, and management)

  • Support to ensure compliance with all legal, intramural (Max Planck Society) and extramural requirements in administrative actions and financial, budgetary and economic management, personnel, and procurement

  • Manage and supervise the strategic planning, implementation, and control of the unit's intramural (Max Planck Society) and extramural budgets and purchases, in coordination with the director and the administrative team

  • Prepare (develop, write, edit, format and layout) letters, reports, and other documents

  • Prepare compilations and summaries of the unit’s administrative management activities

  • Manage the digital documentation platform (e.g. regulations, guidelines, forms, lists) of the unit's administration and management

The position is initially limited to two years. Remuneration is paid in accordance with the Collective Agreement for the Public Service (TVöD Bund), depending on the tasks assigned and qualifications. The social benefits correspond to the regulations for the public service (federal service).


The Max Planck Society is committed to increasing the number of individuals with disabilities in its workforce and therefore encourages applications from such qualified individuals. Furthermore, the Max Planck Society seeks to increase the number of women in those areas where they are under­rep­re­sented and therefore explicitly encourages women to apply. The Max Planck Society strives for gender and diversity equality. We welcome applications from all backgrounds. For more information about the position and possible starting date, please send an email to


Applications will be accepted exclusively via our online application portal. If you are interested, please follow the link

and upload your full application in English by June 30th, 2024.


Max Planck Unit for the Science of Pathogens
Department of Human Resources
Charitéplatz 1
D-10117 Berlin

Mehr zum Job

Beschäftigungsart Befristete Anstellung
Arbeitszeit Vollzeit
Qualifikation Abschluss Hochschule / Duales Studium / Berufsakademie
Chariteplatz 1, 10117 Berlin